Credit Transfer Guidelines

Students who complete exchange program elsewhere during their study at HKUST can apply for credit transfer.

For 4Y students, please go to the ARO website for details and the course equivalence data on our website is for 3Y students only.

For the application procedure, students may contact ARR, Academic Registry by:

E-mail: crtran@ust.hk

In Person: ARR, Academic Registry, Room 1381, Academic Building, HKUST


Number of Credits Transferable for 4Y students:

1. Students will follow the SBM UG general policies on credit load and overloading even while on exchange. Exchange-out students can transfer a maximum of 18 credits from your Exchange Term. Students with a CGA of 3.3 or above in their fall or spring term before exchange, can transfer up to 20 credits, subject to SBM approval. Click here for more details on the SBM overloading policy for 4Y students.

2. For winter or summer programs, students can transfer a maximum number of 10 credits.


******* The following information is for students under 3-year undergraduate studies. *******
 
HKUST School of Business and Management has approved the following guidelines regarding the transfer of credits that you earn at your host exchange institution.

A. Approving Authority
B. Number of Credits Transferable
C. Calculation of Credits Transferred
D. Assessment of Course Equivalence
E. Procedures for Credit Transfer Applications
F. Credit Transfer Guidelines
G. List of Partners Using Term Credit/ECTS Credit System

A. Approving Authority

1. Your major department will approve all your credit transfer applications for courses that meet your major and elective program requirements.

2. For non-major requirements such as common core courses, courses on English for academic purposes (e.g. LANG 1007 /LANG1112), English communication (e.g. LANG 3069) and minor program requirements, your credit transfers will be recommended by the relevant departments and approved by the ARRO.

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B. Number of Credits Transferable

1. You can transfer a maximum of 20 credits from your Exchange Term or 22 credits if you have obtained CGA 3.3 or above in fall or spring exchange
 
2. The maximum number of credits will be only 10 in winter or summer program.

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C. Calculation of Credits Transferred

1. For any business courses you take at your host institution which are considered to be equivalent to HKUST courses as judged by the relevant HKUST departments, you can transfer the same number of credits you would have achieved by taking the HKUST course, regardless of the actual number of credits given by your institution.

2. For business courses that are not considered equivalent to courses at HKUST, you can transfer the same number of credits as those set by your host institution provided they have a similar credit system to HKUST.

3. For non-business courses, the number of credits you can transfer will be the same as the number of credits you would earn at the host institutions, again, provided they have a similar credit system to HKUST.

4. For institutions that do not have a similar term credit system to HKUST, either one of the following 2 rules will be applied:

a. For institutions using ECTS credits, 0.5 HKUST credits will be given for each ECTS credit earned.

b. For institutions which are not running a term credit system or an ECTS, your credits will be based on your total number of contact hours* divided by 13.

If the calculated number of credits carries a decimal, the number will be rounded down to the nearest integer if the decimal point is below 0.5; or rounded up if the decimal point is 0.5 or above.

5. Please note that you can only transfer a maximum of 4 credits for each course regardless of the calculation method used.

*Contact hours will be calculated according to the HKUST's credit designation formula, i.e. 1 credit for 1 lecture hour, 1 tutorial hour or 3 laboratory hours per week, up to a total number of 13 teaching weeks.

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D. Assessment of Course Equivalence

1. For Courses Approved in a Previous Term

a. Courses which have been taken by exchange students in the past and assessed to be equivalent to courses at HKUST are listed in the Course Equivalency System under the "Approved Column".

As these courses have been reviewed and approved before, NO FURTHER APPROVAL IS NEEDED, otherwise the course assessment result might vary.

b. An exception is HSS courses, which need to be assessed in order to be properly categorized into their respective common core areas. Students with a minor in HSS must also re-assess any HSS courses they wish to take for their minor’s requirements.

Sunset Policy

Please note that if a course has not been offered for 3 consecutive years, it will normally be deleted. This is called the Sunset Policy and is why the equivalent-course database needs to be updated at the beginning of each academic year.

For example, a course that is in the database in June, might be removed from the database in September in the same year. This means that you should double check the database again at the beginning of your Exchange Term to make sure that the course you are planning to take still exists in that exchange year.

2. For New Courses

a. If you cannot find a course in the Course Equivalency System, it means it has either not been taken by any past exchange student or it has been assessed as having no equivalent course at HKUST. If this is the case for a course you are interested in, you may wish to submit it for course assessment by completing the form designed by SBM.

b. Please note that you MUST use the form designed by Undergraduate Core Education Office (UCEO) in the course assessment process for Common Core Courses.

c. Course outlines / syllabi are needed in the course assessment process.

d. You will be required to complete the course assessment form and submit to the SBM office together with the syllabus. One set of course assessment will be sent to one department only. We will then pass the documents to the respective departments for assessing. You will be informed once the result is ready.

e. You need to keep all your approval forms and present them to your major department at the end of your Exchange Term to ensure your credits are transferred.

* The contact hour formula will follow HKUST's credit designation, i.e. 1 credit is designated for 1 lecture hour, 1 tutorial hour or 3 laboratory hours per week, for a total number of 14 teaching weeks.

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E. Procedures for Credit Transfer Applications

1. You must provide official transcripts as evidence of the courses you have taken at your host institution, plus any other information your department may require (e.g.course syllabi).

2. When the UG Programs Office, SBM, receives your official transcripts from your host institution, we will let you know and pass the transcripts on to your major department for credit transfer. You will also need to work with your major department and complete a form entitled "Application for Credit Transfer/Deviation from Curriculum".

3. ARRO will officially notify you of your credit transfer outcomes after the relevant authorities have approved your applications.

4. For Humanities or Social Science Minor Programs, you need to complete another "Application for Credit Transfer/Deviation from Curriculum" form issued by the ARRO if you want to use transferred credits to fulfill your Minor requirements. The number of credits you can transfer for these courses will be decided by the School of Humanities and Social Science. For further details on minor program requirements, please refer to the section on the web page of the Division of Humanities or the Division of Social Science:

Division of Humanities: http://www.huma.ust.hk/

Division of Social Science: http://www.sosc.ust.hk/

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F. Credit Transfer Guidelines

Click to view the flow chart for our credit transfer guidelines.

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G. List of Partners Using Term Credit/ECTS Credit System

Click to view which of our partners are using the Term Credit / ECTS Credit System.
 
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